How you invoice ACC will depend on the conditions of your contract, purchase order or Regulations. Invoices can be sent one at a time, or on a bulk billing schedule (ACC40/47). Invoices or bulk billing schedules can also be submitted manually or electronically.
You can submit invoice schedules online and use our Query service to keep track of them. There are two ways to do this – by using either ACC’s eBusiness web service or a compatible Practice Management System (PMS).
We check every manual invoice to ensure that it complies with Inland Revenue tax invoice requirements. Each invoice must include:
- the words ‘tax invoice’ in a prominent place (if you’re claiming GST)
- the name (or trade name) and GST number of the vendor (if applicable)
- the name and address of the recipient of the supply (ie ACC)
- the date the invoice was issued
- a description of the good and/or services supplied
- the quantity or volume of the goods and/or services supplied (eg hours of physiotherapy, number of photocopied pages of a report)
- the amount, excluding tax, charged for the supply
- the GST (if applicable) and the total amount payable for the supply, or
- a statement that GST has been included in the final price (if it has been).
Please also make sure your invoices are clearly addressed to ACC and include:
- the full ACC client name
- the client’s claim number.
If you have a contract with ACC for providing services other than under Regulations, check the process and terms and conditions as set out in your contract.
If you are seeking payment for services provided at the request of an ACC case manager/client services staff you will be provided with a purchase order outlining what has been approved. Please include in your invoice:
- the purchase order number
- the appropriate service code or description you are invoicing against.
- the terms of the purchase order (eg quantity and service date(s))
- your invoice to the address as specified in the purchase order request.
To complete your bulk billing schedule, follow the terms of your contract, purchase order or Regulations, and fill out one of the following forms:
- ACC40 Invoice for Treatment Services to invoice for medical practitioner or nurse services. Each ACC40 has space for 10 services for multiple clients.
- ACC47 Treatment Services Invoice to invoice for other provider services, eg physiotherapy. Each ACC47 has space for up to 24 services for a single client. Manual ACC47 invoices must be prefaced with the ACC48 Medical fees bulk schedule, a summary sheet that allows attachment of up to 15 ACC47 invoices.
Schedules must contain your GST number, your ACC vendor number and the relevant ACC provider number.
Please sign and date your invoice/schedule. Only the person who provided the treatment can sign the bulk billing schedule. Your practice manager cannot sign bulk billing schedules on behalf of others.
Sending printed schedules, referrals and approval letters
If you invoice online, you do not have to submit the printed schedule or copies of referral forms and approval letters. However, please make sure you keep copies of referrals and approval letters on file, as we may ask to see them if we need to validate your claims.
- Send nurse schedules and medical practitioner schedules on separate forms (unless specified in your contract with ACC).
- Make sure you use the correct service codes, otherwise payment may be delayed.
- If you provide services at an hourly rate, supply the duration of the service.
For general billing enquiries, contact the ACC Provider Contact Centre on 0800222 070 or email email@example.com.
For provider/vendor registration enquiries, contact the Provider Registration Team on (04) 560 5211 or email firstname.lastname@example.org.
For more information on invoicing online, contact the eBusiness Team on 0800 222 994 option 1 or email email@example.com.
Treatment and rehabilitation providers should invoice ACC for services provided to ACC clients (ie the initial consultation and any subsequent services) no more than 12 months after providing the service, or from the service date or cover date (whichever is later).
Reviewed: 20 May 2016